StillProof Privacy Policy
StillProof Privacy Policy
Effective: 1 June 2025
Legal Standing
This Privacy Policy is governed by Australian law and structured in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), and applicable evidentiary and child protection regulations.
Use of StillProof implies acceptance of these conditions and acknowledgement of our role as a legal data processor.
1. Who We Are
StillProof is a legal technology platform engineered to structure and preserve evidentiary records for use in family law, domestic violence, and child protection proceedings.
We are committed to safeguarding personal, professional, and case-related information provided or processed through this platform.
2. What Data We Collect
We collect only what is necessary for legal and operational purposes. This may include:
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Personal Information
Name, email address, professional title, alias (if used), and contact details.
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Case Interaction Data
Form submissions, document uploads, platform usage patterns, and any structured case evidence submitted.
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Technical Data
IP address, browser type, device type, and usage analytics via secure cookies or third-party tools.
Where applicable, we may collect Sensitive Information as defined under the Privacy Act 1988 (Cth) - for example, if such data forms part of a legal submission.
3. How We Use Your Data
Your data is used solely to:
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Enable platform functions (e.g. submissions, report generation, export)
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Support user service and system alerts
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Improve platform security, design, and functionality
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Generate legal-grade documentation for professional or evidentiary use
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Fulfil legal obligations and protect against misuse
No profiling, advertising, or behavioural targeting is conducted.
4. Data Access and Disclosure
You retain ownership of your data. StillProof does not sell, rent, or monetise user data under any circumstance.
Access is:
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Restricted to your assigned access level
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Shared only with legal professionals or agencies you explicitly authorise
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Stored on encrypted Australian infrastructure, audited for compliance
If compelled by law (e.g. subpoena, warrant), we will notify you where permitted. No disclosure will be made voluntarily or without lawful authority.
5. Third-Party Services
We may use third-party services for secure processing (e.g. analytics, form submission, storage). All providers:
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Are subject to pre-integration risk assessment
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Operate under contractual obligations of confidentiality and data protection
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Do not have access to unstructured user content or submitted evidence
6. Your Rights
You may, at any time:
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Access or export your data
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Request correction of inaccurate data
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Request deletion of data (subject to legal retention obligations)
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Withdraw consent to processing, unless required by law or court procedure
Requests can be made to: hayley@stillproof.com
7. Data Retention
StillProof retains data only as long as necessary for the original legal or operational purpose, or as required under Australian law. Upon valid request, we will permanently delete your data from our servers within 30 days unless otherwise prohibited.
8. Children’s Privacy
StillProof does not knowingly collect personal information from individuals under 16 without verified parental or legal guardian consent. Where a child’s data is processed as part of a legal case, access is restricted to verified legal professionals, and elevated security protocols are applied.
9. Security Measures
StillProof employs:
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AES-256 encrypted storage
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Role-based access control
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Multi-layered infrastructure security
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Routine internal and third-party audits
In the event of a data breach, we will notify affected parties in accordance with legal disclosure requirements under the Notifiable Data Breaches scheme.
10. Changes to This Policy
This Privacy Policy may be updated periodically. Significant changes will be communicated via the platform or email. Continued use of StillProof indicates acceptance of the most current version.